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We are looking for a Procurement Assistant that will assist in the coordination and monitoring of procurement activity across the Council, ensuring procurement is legally compliant and delivers maximum value for money and to help with other areas of the work of Legal Services as may be required.

MAIN DUTIES/RESPONSIBILITIES:

• To help with implementation of the Corporate Procurement Strategy and Code of Practice and supporting documentation.
• Assist Procurement Officer colleagues with high value but below threshold procurement projects
• Carry out corporate procurement projects requiring quotations
• Carry out the procurement of quotations and below threshold procurement exercises
• Carry out Strategic and above threshold procurement exercises
• Assist Procurement Officer colleagues with strategic procurement projects in each of the 3 corporate areas (Construction and Front-Line Services; Adults, Children’s and Public Health; and Corporate) and maintain a work log demonstrating this experience
• Carry out strategic procurement projects in each of the 3 corporate areas (Construction and Front-Line Services; Adults, Children’s and Public Health; and Corporate) and maintain a work log demonstrating this experience
• Assist the Senior Procurement Officer in the implementation of the new e-tendering and case management systems
• Collate contracts for sealing and signing
• Carry out procurement in a legal, ethical and accountable manner in line with all current legislation
• Assist Procurement Officer Colleagues in the review of purchasing arrangements and assist with their work programmes of contract aggregation to provide economies of scale and lower unit costs to achieve targeted savings
• Assist Procurement Colleagues with regular spend analyses in each of the 3 corporate areas
• Assist the Senior Procurement Officer to develop procurement within the Council as a tool for delivering service improvement; this will include providing specific advice on service reviews.
• Assist with the development and implementation of e-procurement across the authority and ensure the efficiencies are captured; including but not limited to e-tendering, e-contract management, e-invoicing and procurement cards
• Promote effective use of available sub-regional, regional and national framework agreements to ensure optimum value for money for the authority.
• Assist Procurement Colleagues with their reviewal, research and advise on best practice, procedural and legal issues (including the impact of new legislation and reported legal cases) so far as it relates to the job purpose.
• Ensure quality advice is given to officers and members that reflect the council’s contract procedure rules and current UK legislation.
• Assist Procurement Officer colleagues with contract management and reporting on contracts managed by the Procurement Service.


The candidates must have:

• A degree or formal management training or qualification e.g. MBA/DMS
• Qualified (MCIPS) Member of Chartered Institute of Purchasing and Supply or equivalent
• Qualified to Prince 2 foundation leve
• Candidates should have; Up to date procurement experience, or Experience of public sector contracting, or Experience of giving legal advice on contracts and drafting contract
• Experience of managing projects from feasibility to implementation.
• Experience of carrying out commercial negotiations
• Experience of following prescribed processes and timetables in a compliant manner
• Experience of implementing, monitoring and reviewing policies and procedures
• Experience of advising and coaching staff to help them understand and follow complex processes and procedures
• Private sector procurement experience
• Recent local government procurement experience
• Project Planning and Management experience
• Ability to communicate both orally and in writing to a wide range of audiences (including ability to write clear and concise reports & presentations)
• Ability to work to broad policy guidelines and to use discretion and act on own initiative as required
• IT Literate, capable of using MS Word / Excel and office packages
• Ability to influence and inform others
• Self-motivated and pro-active
• Flexible approach to a fast changing working environment
• The ability to communicate at ease with customers and provide advice in accurate spoken English
• Capable of independent travel to carry out the requirements of the post


The role is working within the Town Hall, Darlington, to assist the team in carrying out further competitions on frameworks and quotation exercises and drafting contracts and feedback letters. The role is initially for 3 months with the possibility of an extension.

Pay Rate: £15.43 p/hr
Reference : Procurement Assistant jobs

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Published at 24-08-2024
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