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Full-time 353 - Executive Assistant III

at Three Saints Bay, LLC in Florida

Kiliuda Consulting, LLC is an Alaska Native Corporation (ANC)-owned Small Disadvantaged Business (SDB). We are a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation, an Alaska Native Corporation. Our civilian and federal customer base with our ANC family of companies includes the U.S. Coast Guard, U.S. Navy, U.S. Department of Energy (DOE), and U.S. Department of Justice (DOJ), among several others. Kiliuda specializes in programmatic and administrative services, providing support to government and commercial entities. We are a successful SDB performing a wide range of support across multiple agencies with a primary focus on: Information Technology Consultation Services, User and System Virtualization, Information Research & Analysis, Cyber Security, Program Management, Administrative Services and Document Management.



Position Overview:

Executive Assistant personnel needed to provide independent, daily on-site support on a full-time basis for our client.



Responsibilities:

Provide independent, daily on-site support on a full-time basis, and use best efforts to perform the following work:

• Ability to manage assigned technical tasks ensuring the continuous, efficient functioning of administrative processes.

• Ability to effectively perform administrative tasks, which require an in-depth understanding of the organization’s programs and procedures.

• Ability to effectively resolve administrative related issues and develop solutions for administrative or clerical functions independent of management.

• Ability to effectively coordinate meetings, conference calls/VTCs, and conferences to include making arrangements for facilities and travel arrangements for organization members and representatives.

• Ability to conduct major meeting planning, tracking and closure, including documenting objectives, agenda development, inviting attendees, and developing action item definitions.

• Ability to effectively manage and maintain work unit calendars.

• Ability to effectively establish appointment priorities and reschedule or refuse appointments and invitations, as appropriate.

• Ability to design and develop methods to track high priority actions for projects and programs.

• Ability to collect and prepare responses to inquiries from external groups concerning technical aspects of assigned projects.

• Ability to effectively ensure requirements for action or information are relayed to appropriate staff members, interpret requests, and respond appropriately.

• Ability to effectively and appropriately locate, assemble, and prepare oral and written presentation material using multiple data sources.

• Ability to compose complex technical correspondence and provide management with evaluative material needed for the execution of programs and projects.

• Ability to assist in promoting cross-branch alignment, coordination, and consistency of projects and programs.

• Ability to provide detailed recommendations for achieving program/project objectives.

• Ability to attend meetings, generate and maintain meeting minutes, disseminate information concerning projects and programs, note important information or conflicts, and follow up on action items.

• Ability to perform administrative tasks/duties in accordance with established operating procedures.

• Ability to effectively prepare and deliver program management documentation and correspondence in accordance with the Contract Data Requirements List (CDRLs)



Requirements:

• U.S. Citizen only;

• Active Secret clearance required;

• Minimum of Associates Degree; Bachelor’s Degree preferred;

• Minimum of four years of administrative experience required;

• Experience in formatting, processing and records maintenance of all official documents;

• Proficiency in Microsoft Office Suite;

• Experience scheduling appointments and professional correspondence via email;

• Ability to take initiative  and make sound judgment;

• Ability to work independently and be highly responsive.



The position is in Cape Canaveral, FL.



​Salary commensurate with experience.  Please identify your salary requirements on your resume.





VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.



We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : 353 - Executive Assistant III jobs


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Published at 11-14-2017
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