Personal Assistant at Jobisite / America Jobs

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Personal Assistant

at Jobisite in Hong Kong

Were dynamic and fast-growing company dedicated to providing top-notch services. We are looking for a highly organized, proactive, and resourceful Administrative Assistant to support our team. This is a remote position, allowing you the flexibility to work from anywhere while contributing to a collaborative and efficient team environment.

Job Description:

As an Administrative Assistant at our company, you will play a crucial role in supporting day-to-day operations, ensuring smooth workflow, and assisting various teams across the organization. Your responsibilities will include managing schedules, organizing meetings, handling communications, and performing other administrative tasks as needed.

Key Responsibilities:

Manage and organize calendars, schedules, and appointments for team members
Coordinate and schedule virtual meetings, ensuring all logistics are handled smoothly
Respond to emails, phone calls, and other inquiries promptly and professionally
Assist with document preparation, data entry, and filing (digital and physical)
Maintain and update databases, spreadsheets, and other records
Support project coordination, including tracking deadlines and following up on deliverables
Handle general administrative tasks such as office supply management and travel arrangements (if applicable)
Assist with the preparation of reports, presentations, and meeting materials
Collaborate with cross-functional teams to ensure smooth communication and workflow
Handle confidential information with discretion and professionalism

Required Skills and Qualifications:

Proven experience as an Administrative Assistant or in a similar administrative role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
Comfortable with virtual collaboration tools (Zoom, Slack, Trello, etc.)
Ability to work independently and manage time effectively in a remote environment
Strong attention to detail and ability to prioritize tasks
Problem-solving mindset and proactive approach to tasks
Ability to handle confidential and sensitive information

Preferred Qualifications:

Experience with project management tools (Asana, Monday.com, etc.)
Basic knowledge of accounting or finance (for invoicing, budgeting, etc.)
Previous experience working remotely or in a virtual office setting
Familiarity with CRM software (Salesforce, HubSpot, etc.)

Benefits:

Flexible remote work schedule
Competitive salary and benefits package
Opportunities for professional development and growth
Collaborative and supportive work culture
Other benefits your company provides, e.g., health insurance, paid time off, etc.

Reference : Personal Assistant jobs

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